purpose of privacy legislation is to establish rules governing
the collection, use and/or disclosure of personal information
in a way that recognizes individuals’ rights
of privacy with respect to their personal information in an age in which
technology increasingly facilitates the collection and free flow of information.
Dairy Farmers of Ontario (DFO) is subject to the Personal Information
Protection and Electronic Documents Act (PIPEDA). DFO has a longstanding
policy on the confidentiality of personal information and is committed
to protecting the personal privacy of all those with whom it has
dealings. DFO keeps all information respecting individuals dealing
with DFO in strict confidence. No individual personal information
is sold by DFO. DFO has procedures to control how it obtains, uses
and gives out personal information. DFO will correct any errors
that are brought to its attention.
of Ontario’s procedures and systems are designed
to protect such information from error, loss and unauthorized access.
DFO keeps such information only as long as it is needed. DFO continually
monitors its compliance with applicable privacy legislation. DFO
respects people’s privacy when it carries out its roles and
responsibilities. These obligations apply to all Board members,
staff, consultants and agents and contractors who provide services
to or on behalf of DFO.
There are circumstances where use and disclosure of personal information may
be justified or permitted under a legal duty or right and DFO may use and
disclose such information without the party’s consent. In such cases
where DFO is of the opinion that it is appropriate or necessary to use or
disclose such information, the use and disclosure will be limited so that
only that information which is required is used or disclosed.
DFO has appointed a Privacy Officer charged with the responsibility for developing,
mandate, the Privacy Officer will ensure that all of the necessary internal
controls and procedures are in place, including appropriate training and supervising
of DFO staff in achieving full compliance with all privacy obligations.
Officer will receive and ensure appropriate follow-up on all
inquiries. This includes such things as withdrawal of consent,
request for disclosure of information on file, corrections to information
and termination of consent previously given. All such requests
must be in writing and may result in an administrative charge to
cover DFO’s costs in dealing with same.
A visitor to the DFO Website is not required to reveal any individually identifiable
information such as name, address or telephone number. Nor is such information
collected passively by electronic means.
Information is collected when an individual voluntarily completes an online
survey. This information is collected, used or disclosed in a manner consistent
with this policy statement.
web server does not collect visitor information in the form of
the visitor’s domain or internet protocol (IP)
address but does collect information regarding which pages are
accessed. This information is used internally, only in aggregate
form, to help serve Web site users better. None of this information
is retained after it has been used and is discarded.
that are brought to DFO’s attention will
Any complaints concerning the access to, accuracy, management or use of personal
information should be addressed in writing to the Privacy Officer. All such
inquiries will be responded to within 30 days of receipt at the DFO head office.
Any unresolved matters may be referred by the Privacy Officer to the DFO Board.
If a party is still not satisfied, contact should be made with the office of
the Privacy Commissioner in Ottawa.
from time to time review and revise its privacy practices and this privacy
be posted on DFO’s Web site or communicated to producers through DFO
DFO is committed to meeting all of its privacy obligations. Any
questions or suggestions are welcome and should be addressed to
the Privacy Officer